Webhook Document Processing: Real-Time API Integration

Connect ClaroFlow to any system via webhooks for instant document processing. Build custom integrations with your existing workflow, CRM, ERP, or custom applications using our powerful webhook API.
Try Webhook API See Documentation
What are Webhooks?

Webhooks are real-time HTTP callbacks that instantly notify your applications when document processing is complete. Instead of polling for updates, your system receives immediate notifications with extracted data.

Experience Webhook Integration

Upload a document and see instant webhook delivery to your endpoint

Test Webhook API →

Real-time delivery • JSON payload • Secure HTTPS

Webhook Integration Features

Real-Time Delivery
  • • Instant notifications: Sub-second delivery
  • • Multiple webhook endpoints
  • • Custom retry logic with exponential backoff
  • • Event filtering and routing
  • • Payload customization
  • • HTTPS security requirements
99.9% delivery rate with automatic retries
Rich Payloads
  • • Complete document data: All extracted fields
  • • Confidence scores and validation results
  • • Document metadata and classifications
  • • Custom field mappings
  • • Base64 encoded document images
  • • Processing timestamps and IDs
Structured JSON for easy parsing
Security & Reliability
  • • HMAC signature verification: Authentic requests
  • • IP allowlisting for enhanced security
  • • Request logging and monitoring
  • • Rate limiting and throttling
  • • Webhook health monitoring
  • • Dead letter queue for failed deliveries
Enterprise security standards

Webhook Integration Examples

📋 CRM Invoice Automation
// When invoice is processed
POST
https://yourcrm.com/webhooks/invoice

{

  "event": "invoice.processed",
  "vendor": "Acme Corporation",
  "amount": 2847.50,
  "invoice_number": "INV-2026-1247",
  "due_date": "2026-05-15"
}
Automatically creates vendor records and expense entries
🔔 Slack Notifications
// Approval needed notification
POST
https://hooks.slack.com/services/...

{

  "text": "🧾 New invoice needs approval",
  "blocks": [
    {
      "text": "$2,847.50 from Acme Corp",
      "approve_url": "https://app..."
    }
  ]
}
Instant team notifications with approval links

Webhook Event Types

Processing Events
  • document.uploaded
    Fired when document is received for processing
  • document.processed
    Processing complete with extracted data
  • document.failed
    Processing failed with error details
  • validation.completed
    All validation rules have been applied
Workflow Events
  • approval.required
    Document routed for approval
  • approval.completed
    Document approved or rejected
  • payment.scheduled
    Payment has been scheduled
  • integration.synced
    Data synced to connected systems

Webhook Implementation Guide

1. Endpoint Setup
// Node.js Express Example
app.post('/webhooks/claroflow', (req, res) => {
  const signature = req.headers['x-claroflow-signature'];
  const payload = JSON.stringify(req.body);
  
  // Verify signature
  if (verifySignature(payload, signature)) {
    processInvoice(req.body);
    res.status(200).send('OK');
  } else {
    res.status(401).send('Unauthorized');
  }
});
2. Signature Verification
// Verify webhook authenticity
function verifySignature(payload, signature) {
  const secret = process.env.CLAROFLOW_SECRET;
  const hash = crypto
    .createHmac('sha256', secret)
    .update(payload)
    .digest('hex');
  
  return `sha256=${hash}` === signature;
}

Integration Use Cases

ERP Integration

Automatically sync invoice data to NetSuite, SAP, Oracle, or custom ERP systems with real-time webhooks.

Team Notifications

Send alerts to Slack, Teams, or email when invoices need approval or processing is complete.

Workflow Automation

Trigger custom business processes, update CRM records, or initiate payment workflows automatically.

Webhook API FAQ

Always verify the HMAC signature using your webhook secret, use HTTPS endpoints only, validate the payload structure, and consider IP allowlisting. We provide code examples for signature verification in multiple languages.

We automatically retry failed webhook deliveries with exponential backoff (1s, 2s, 4s, 8s, 16s intervals) for up to 24 hours. Failed webhooks are logged and can be replayed manually from your dashboard.

Yes, you can configure which event types trigger your webhooks and set up filters based on document type, amount thresholds, vendor, or custom criteria. Multiple webhook endpoints can be configured for different events.

Build Custom Integrations with Webhook API

Connect ClaroFlow to any system with real-time webhook delivery.

Try Webhook API View Documentation